Guide for applicants Medicine 2017

Applications
All applications must be submitted using the web-based submission forms at the Ragnar Söderberg Foundation website. The application should include:
 

  • your CV (including a description of your academic ambitions and contact details of two referees),
  • your proposal in English,
  • an abstract in English,
  • a lay summary in Swedish and
  • a budget,

all according to the detailed instructions below.

To log in
Log in through the symbol in the upper right corner at the start page of the website. You will reach ‘My page’, where you can create a new application, and review your drafts and submitted applications. All created but not submitted applications will be removed after the closing date.


Previous users
If you have already created an account during a previous call, please use the same account. Log in under ‘My page’. If you have forgotten your password, click on the ‘Forgot password’ link.

New users – create an account
Before you create your account, we request that you review the information about the Foundation’s handling of your personal data. In order to create an account, the Foundation requires that you agree to the terms and conditions. Enter your personal information, including contact details. Please note that the e-mail address cannot include upper case letters.

Select a password
A message will be sent to your e-mail address for verification. Use the link in the e-mail message to log in and prepare your application. Please note that you are logged in until you actively log out. English or Swedish can be selected under ´My profile´.

An application is created in seven steps
You can save your information at every step provided that the fields are correctly completed; otherwise a warning will be displayed. From step 3, you will have the possibility to work with your application in a non-chronological order. Do not use the arrows in your web browser to move between steps; instead, use the orange buttons in the system.Your application is editable until you actively choose to submit it at the last step. To save your document as a draft, click ‘Cancel’. The application will be saved under the tab ‘Ongoing applications’ on ‘My page’.

Work with your application locally
The Foundation recommends that applicants compile the application locally using a word processing program, and thereafter copy and paste the text into the corresponding fields in the system. Note that formatted text will disappear when pasting your text. Please also note that the application system may count the number of characters differently to e.g. Word. It is the application system’s character count that is valid. If the stated maximum is exceeded, all characters exceeding the maximum will be removed. Therefore, always preview your application before submitting it.

To submit an application
As a last step, the principal investigator must certify that the head of the department has been informed about the application and that the submitted information is correct. If the application is granted, the head of the department will have to approve the conditions of the decision. A submitted application cannot be changed.

Step 1 – Grant manager/Principal investigator

1 A. Grant manager
Choose from a list of Swedish higher education institutions (HEIs). For other organisations or institutions, state the organisation’s corporate number, and click ‘Search organisation’.

1 B. Contact details
The contact information you provided when creating your account is displayed. Some of the information can be updated under the ‘My profile’ category on ‘My page’.

Step 2 – Research field/Career break

2 A. Research field
Select research field.

2 B. Grant period
The research grant is awarded for a maximum of 5 years, starting during year 2018.


2 C. Extension of the eligibility window
To be eligible to apply you must hold a Swedish doctoral degree or an equivalent foreign degree awarded during 2011–2012. This period can be extended by a maximum of 2 years to allow for eligible career breaks that has occurred after the PhD award. The period is extended by the length of the leave. Eligible career breaks are continuous periods of at least 1 month of parental leave, clinical AT/ST training or long-term illness. Career breaks must be confirmed by supportive documentation later in the application process.

Have you had carrier breaks and need to request an extension of the eligibility window? If yes, complete tab 2.1.

Step 2.1 – Career breaks (if applicable)

2.1 A. Date for PhD award

2.1 B. Indicate the number of days of extension you need 
Calculate the number of days from the date for PhD award to 1 January 2011.

2.1 C. Please specify your eligible career breaks
Eligible reasons are continuous periods of at least 1 month of parental leave, clinical AT/ST training or long-term illness.

2.1 D. Comment (if applicable)

Step 3 – Project summary

3 A. Project title should be written in English (max 150 characters including spaces).

3 B. Lay summary of the proposal should be written in Swedish (1,200–1,500 characters including spaces).

3 C. Scientific summary should be written in English (1,200–1,500 characters including spaces).

Step 4 – Other financiers

4 A. Current research grants
Please specify your current grants, both approved and submitted applications, and those that you plan to apply for in the near future. State the funding source, granted amount (or amount applied for) and grant period. To delete saved data, check the box ‘Delete’ next to the line and click ‘Save’.

4 B. Comment
Please comment on how the project and the budget of the present application relate to your other grants (a maximum of 5000 characters).

Step 5 – Budget

The budget is prepared per calendar year, and consists of two parts (costs of personnel and other costs):

Costs of personnel for principal investigator and project co-workers
State the following information about yourself and each co-worker to be financed: name, title, e-mail address (without upper case letters), university/organisation, department, payroll supplemental wage (or lönekostnadspåslag, LKP) in per cent (see below), monthly salary for full-time employed, and percentage of working hours spent on the project per year. Click ‘Copy my profile information’ and your personal information from ‘My page’ will be automatically copied into the salary fields. If you are applying for salary for a not yet contracted researcher, please fill in all the fields except their name and e-mail address.

Choose your university or organisation from the drop-down menu and the corresponding payroll supplemental wage (LKP) figure will be generated. A supplemental wage (LKP) is the cost for the employer to employ a person in addition to their salary. If your university or organisation cannot be found in the drop-down menu, please fill in the information manually. 

Click ‘Save/add new line’ and the sum applied for will automatically be calculated for each team member from the stated monthly salary, LKP and working hours spent on the project. When the budget for one year has been saved, you can copy and re-use the budget for the following year by clicking on ‘Copy previous year’. These data can then be changed.

Other costs
Every item under ‘Other costs’ must be specified in the ‘Project proposal’ (step 6). State the total sum for each item, e.g. equipment, travels and/or other directly related costs that have immediate impact on the feasibility of the project. Choosing ‘Other’ opens a field enabling manual input of an item, e.g. consumables or costs for relocation. Do not include indirect costs and direct rental costs for office and laboratory in the budget category. 

Once you have completed the above data and clicked ‘Save’, the total amount is automatically calculated, excluding the indirect costs and direct rental costs for office and laboratory. These costs will be calculated by the Foundation from the requested total amount according to the Foundation´s policy concerning indirect costs and direct rental costs for office and laboratory, see the Foundation's policy for indirect costs (in Swedish).

Step 6 – Proposal, CV and attachments

6 A. Proposal
The proposal must be written in English and should not exceed 25,000 characters (incl. spaces). It must include:

  • Research title, objective, theory and method and relationship to previous research
  • Description of subprojects, preliminary results of pre-studies, time frame.
  • A short summary of the principal investigator’s qualifications and publications of relevance to the project
  • Current position of the principal investigator
  • Specification of ‘Other costs’ in the budget
  • Reference to attachments, if applicable
  • Presentation of ethical issues present in the project (if applicable) and description of how these will be addressed

Ethical approval does not need to be submitted. The grant manager has the responsibility to ensure that research conducted with funding from the Ragnar Söderberg Foundation complies with the terms and conditions specified in Swedish law.

Applicants are referred to the following quote from the Swedish Research Council (Vetenskapsrådet): ‘The principal investigator (the administrating organisation) has the responsibility to ensure that research conducted with funding from the Swedish Research Council complies with the terms and conditions specified in Swedish law. For certain research you must ensure that approval has been obtained from the Regional Ethical Review Board or the Ethical Committee on Animal Experiments in compliance with the law and regulations issued by the Government. Other permits might also be required, e.g. for research on drugs, genetically modified organisms, or ionising radiation. Furthermore, you must ensure that the project (or equivalent) is conducted in accordance with good research practices. You and the representative of the administrating organisation affirm your responsibility when you agree to the terms of the grant.’ (see 'Ethical guidelines' from the Swedish Research Council).

6 B. Curriculum vitae
Including your curriculum vitae (CV) is mandatory and the CV must contain contact details of two referees and a description of your academic ambitions. This description of your academic ambitions should not exceed 2,000 characters, including spaces. The CV should be in PDF format and the maximum file size of each document is 2 MB. Attached documents can be reviewed in step 7 ‘Preview’.


6 C. Attachments to the proposal (maximum of two documents)
The applicant must at the time of application have a Swedish host institution or a commitment from a Swedish host institution to host the project. If the applicant is not currently at a Swedish host institution it is strongly recommended to attach a supporting letter from the host institution to the application. Other attachments to the proposal can be attached if the content cannot be expressed in the proposal. Always refer to the attachment in the proposal. Attached documents should be in PDF format and each document should not exceed 2 MB. Attached documents can be reviewed in step 7 under ‘Preview’.


Step 7 – Preview and submission

Here you can preview your application before submitting it. Once submitted, your application cannot be changed.

Save your application as a draft
To save your document as a draft, click ‘Cancel’. The application will be saved under the tab ‘Ongoing applications’ on ‘My page’.


To submit an application
As a last step, the principal investigator must certify that the head of the department has been informed about the application and that the submitted information is correct. If the application is granted, the head of the department will have to approve the conditions of the decision. A submitted application cannot be changed.

Confirmation

Once you have submitted your application you will be redirected to ‘My page’. A notification confirming that ‘Your application is now submitted’ will be displayed, as well as a case reference number. We recommend that you make a note of this reference number

Further questions
For more information about the application process, preparation, grant awarding process and the monitoring of approved grants, see the call for proposals, frequently asked questions (Swedish) or contact us.